Online Privacy Policy

1. Introduction

This Privacy Policy explains how Le Baron Condominium Association (“we,” “our,” or “us”) collects, uses, and protects information when you visit our website. It also outlines our compliance with Florida Statute 718.111(12)(g) and related amendments, which govern condominium association websites and digital recordkeeping.

2. Information We Collect

Personal Information: Name, email, phone number, unit number, or other details you voluntarily provide.
Association Records: As required by Florida law, we may publish certain official records online, including meeting minutes, budgets, financial reports, and notices.
Non-Personal Information: Browser type, IP address, and site usage data collected automatically.
Payment Information: If online payments are enabled, billing details are processed securely via third-party providers.

3. Florida Law Compliance

In accordance with Florida Statute 718 and recent amendments (HB 913, SB 1742, SB 1178, HB 1021):

Associations with 25 or more units must maintain a secure website or member portal by January 1, 2026.
The following records must be accessible to unit owners via the secure portal:
- Governing documents (Declaration, Bylaws, Articles of Incorporation).
- Meeting notices, agendas, and minutes.
- Annual budgets and financial reports.
- Written policies and rules.
- Any contracts or bids subject to disclosure under Florida law.
Access is restricted to unit owners and authorized personnel.
Records containing sensitive information (e.g., social security numbers, medical records, or bank account details) are excluded from online posting, per statute.

4. How We Use Your Information

We use collected information to:

Communicate with residents and fulfill statutory disclosure obligations.
Provide secure access to required records.
Process payments and maintain association operations.
Improve website functionality and ensure compliance with Florida law.

5. Sharing of Information

We do not sell or rent personal information. Information may be shared only:

With service providers assisting in website hosting, IT security, or payment processing.
When required by Florida law or legal process.

To protect the rights, property, or safety of the association or its members.

6. Data Security

We implement reasonable safeguards to protect information. Member portal access requires login credentials, which must be kept confidential. Unauthorized use of another member’s account is prohibited.

7. Cookies & Tracking

Cookies may be used to remember preferences and analyze site traffic. You can disable cookies, but some features may not function properly.

8. Children’s Privacy

Our website is not directed to individuals under 13, and we do not knowingly collect information from children.

9. Your Rights

Unit owners may request:

Access to their personal information.
Corrections to inaccurate data.
Removal of certain information, subject to statutory recordkeeping requirements.

10. Updates to This Policy

We may update this Privacy Policy to reflect changes in Florida law or association practices. Updates will be posted with a revised “Last Updated” date.

11. Contact Us

Le Baron Condominium Association
c/o Banning Management

6028 Chester Ave #105

Jacksonville, FL 32217
Email: lsullivan@banmgtinc.com
Phone: 904-425-7722

✅ Key Florida Compliance Note: By January 1, 2026, all Florida condo associations with 25+ units must have a compliant website or portal that provides unit owners secure access to required records.

✅ Florida Compliance Checklist for Condo Association Websites

This checklist helps board members confirm compliance with Florida Statute 718.111(12)(g):

• [ ] Secure website or portal established (must be in place by Jan 1, 2026)

• [ ] Governing documents posted (Declaration, Bylaws, Articles of Incorporation)

• [ ] Meeting notices, agendas, and minutes posted (within statutory deadlines)

• [ ] Annual budgets and financial reports posted (accessible to all unit owners)

• [ ] Written policies and rules posted (updated as adopted)

• [ ] Contracts and bids posted (as required, excluding sensitive data)

• [ ] Access restricted to unit owners (secure login credentials required)

• [ ] Sensitive information excluded (no SSNs, medical records, or bank info)

• [ ] Policy reviewed annually (update for statutory changes)

👉 This checklist can be used during board meetings or annual compliance reviews to ensure the association stays aligned with Florida law.